Dear Member of the Benelux Business Council,

On behalf of the Board of Directors, I have the pleasure to invite you to the Annual General Meeting of the BeNeLux Business Council Abu Dhabi, which will be at the Luxembourg Embassy, on Tuesday, May 17^th 2022 at 6:30pm.

Business of the Annual General Meeting

The business of this Annual General Meeting shall be to:

1. Review and approbation of the activity report for 2021-2022;
2. Review and approbation of the annual statement of accounts for 2021-2022;
3. Discharge the outgoing Board of Directors and
4. Elect a new Board of Directors.

Please find here a provisional agenda of the Annual General Meeting.

Attendance to the Annual General Meeting

Only those members who have settled their membership fees for 2022 at the time of the Annual General Meeting will have the right to attend and vote at the meeting. 

We would ask our members to confirm their attendance to the Annual General Meeting by registering through the link below by Tuesday, May 10^th 2022.

Members who are entitled to vote but cannot be present may appoint a proxy to vote and attend in their place. Please fill the Proxy Form and submit to Benelux Business Council’s email (info@beneluxbc.com). You may appoint a member of your choice or the Secretary of the Benelux Business Council: Mr. Laurent van Helden.

In Accordance with the Articles of Association of the BeNeLux Business Council (17.2) “The Quorum for GM of BBC shall be 15 percent of all corporate members entitled to attend and vote at the concerned GM.

Candidates to the Board of Directors

In accordance with the Articles of Association of the BeNeLux Business Council, the Board of Directors is entrusted with the general management of the affairs of the BeNeLux Business Council.

The Board of Directors is composed of at least five and not more than nine members. Unless otherwise decided by the Annual General Meeting, the Board of Directors must consist of at least two Dutch nationals, two Belgian nationals and preferably one Luxembourg national. At each Annual General Meeting, the current Board of Directors retires and a new Board of Directors is appointed.

Members of the Board of Directors are volunteers and are not entitled to be directly or indirectly remunerated. Members are expected to provide leadership in the management and strategy of the BeNeLux Business Council, attend monthly meetings of the Board of Directors and to participate in the activities and events organized by the BeNeLux Business Council.

The Board of Directors distributes the roles and responsibilities (Chair, Vice-Chair, Treasurer, Embassy Liaison, Secretary, Director of Memberships and Director of Sponsor Relations) during the first board meeting after the AGM.

Members are strongly encouraged to submit their application for membership of the Board of Directors.

Should you wish to present yourself as a candidate to the Board of Directors, please submit Your Application to the BeNeLux Business Council (info@beneluxbc.com). The BeNeLux Business Council must receive your application by Tuesday, May 10^th 2022.

Please note that all candidates must qualify as members at the time of the Annual General Meeting. Therefore, please ensure that your membership fee (AED 1,000) is paid.

A list of candidates will be sent to all the members in advance of the Annual General Meeting, on Sunday, May 15^th 2022.

During the Annual General Meeting, candidates will be given the opportunity to expand on their individual motivation.

Election Procedure:

Election of the Board of Directors shall be done by simple majority of the paying members present or by proxy at the Annual General Meeting on Tuesday, May 17th 2022.

Pursuant to the BCC's Constitution, only members in good standing (i.e. who have paid their membership fees up to 1^st May 2022) are entitled to vote at the Annual General Meeting.

We look forward to welcoming you on Tuesday, May 17^th 2022.

Yours faithfully,

Barbara Farahnick-Mathonet
Chairwoman of the BeNeLux Business Council